Getting a Copy of Your Record
Last Updated: Wednesday, 11 December 2024Access to your detailed medical record is now possible via your NHS account. Often this is enough to meet your needs.
However, if you need more detailed records that cover a longer period in the past then you can ask for a copy.
Subject Access Requests
A request by a patient, or a request by a third party who has been authorised by the patient, for access under Data protection law (GDPR and DPA 2018) is called a subject access request (SAR).
More general information about making a subject access request is available on the website of the Information Commissioners Office (ICO). This information applies to any organisation that keeps personal data about you and not just your GP.
Requesting an SAR
If you want to see your health records or wish a copy, you can write to us or email us.
You don’t have to give a reason for wanting to see your records. There is no charge for this service.
If the information you require just covers a specific period of time then please let us know as this reduces the amount of time and recourse it will take us to prepare the copy.
Timeframes for requesting an SAR
The Practice, has up to 28 days to respond. If additional information is needed before copies can be supplied, the 28-day time limit will begin as soon as the additional information has been received.
The 28-day time-limit can be extended for two months for complex or numerous requests where the data controller (usually your practice) needs more time to collate and supply the data. You will be informed about this within 28 days and provided with an explanation of why the extension is necessary.
What you need when collecting the copy of your records
You will need to provide to provide proof of your identity when collecting the copy of your records.
You will also need to download a copy of our SAR form at the link below and fill it in and bring to the surgery when collecting the copy of your records:
